Strategic Assistant To The Managing Director At Unilever

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Strategic Assistant To The Managing Director At Unilever 1 Position
Emploi Recruitment

Nairobi, Kenya

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Full-time
Manufacturing
Posted 2 weeks ago

Job Description

Main Purpose of the Job

The Strategic Assistant will provide high-level, confidential administrative support to the office of the MD and Kenya Lead.

Job Summary

  • Support the MD and Kenya Lead in planning, directing, managing and coordinating day-to-day business activities.
  • Follow up various projects involving all levels of internal management and staff.
  • Arranges travel bookings, hotel, transportation, visas and coordinates with any external parties as required for the same, including travel agents, hotels, transport services.
  • Facilitate visitor’s visa letters and requirements including weekly updating of International Visitors folder on the Portal.
  • Organizes local and international workshops, conferences and meetings and provides support to international visitors.
  • Coordinates meeting and conference schedules, venues, teleconference, presentation equipment, and other meeting requirements including food/refreshment.
  • Prepare expenses form and ensure all the information is correct. Arrange payments of any expenses incurred by the MD promptly and in due time.
  • Collect and distribute all incoming and outcoming correspondence.  In absence of the MD and Kenya Lead he/she must ensure all urgent correspondence or inquiries are either dealt with or forwarded to MD
  • File all the documents concerning visitors’ personal data and the details of their visits in order to provide the necessary information when required.
  • Prepare agendas, briefings, and preparation materials for meetings, appointments, and events; work closely with other leadership team members to gather agenda items, briefing notes, and other materials, as needed. Distribute meeting materials in advance of meetings.
  • Prepare and print materials and presentations; coordinate with external event organizers with logistics and communicate needs on behalf of MD and Leadership Team.
  • Collects, Compiles and Organizes Presentation and Meeting Materials for the MD and Kenya Lead.
  • Monitor tasks delegated by the MD and Kenya Lead to ensure that completed work is achieved to agreed deadlines.
  • Building and managing key relationships with internal and external stakeholders
  • Manage multiple projects and tasks simultaneously.
  • Work closely with support and professional functional heads.
  • Place an order for stationery goods through corporate supplier, make sure goods are delivered in time.

Key Requirements

  • Bachelor’s Degree in Business Management, Administration or related field
  • 3-4 years of experience supporting Senior Executives preferred
  • Superior organizational skills and meticulous attention to detail.
  • International experience is an added advantage
  • Experience and comfort working with multiple platforms of communication technology. i.e.Tele-conferencing , Video-conferencing , Teams
  • Willingness to maintain flexibility in job function in an ever-changing environment.
  • Excellent written, verbal, presentation and interpersonal communication skills to interface with all levels of management as well as external stakeholders.
  • A “can-do” attitude and a willingness to go the extra mile to get the job done.
  • Excellent analytical and strategic skills.
  • Ability to work under pressure to tight deadlines and co-ordinate the input of others in these circumstances.
  • Highly adaptable with the ability to manage change.
  • Ability to work effectively with a range of partners and stakeholders.
  • The ability to work in a discreet manner, maintaining confidentiality.
  • Proficiency in Sharepoint or online collaboration tools,
  • Ability to understand business processes.
  • Internal drive to learn and adapt.

    Main Purpose of the Job

    The Strategic Assistant will provide high-level, confidential administrative support to the office of the MD and Kenya Lead.

    Job Summary

  • Support the MD and Kenya Lead in planning, directing, managing and coordinating day-to-day business activities.
  • Follow up various projects involving all levels of internal management and staff.
  • Arranges travel bookings, hotel, transportation, visas and coordinates with any external parties as required for the same, including travel agents, hotels, transport services.
  • Facilitate visitor’s visa letters and requirements including weekly updating of International Visitors folder on the Portal.
  • Organizes local and international workshops, conferences and meetings and provides support to international visitors.
  • Coordinates meeting and conference schedules, venues, teleconference, presentation equipment, and other meeting requirements including food/refreshment.
  • Prepare expenses form and ensure all the information is correct. Arrange payments of any expenses incurred by the MD promptly and in due time.
  • Collect and distribute all incoming and outcoming correspondence.  In absence of the MD and Kenya Lead he/she must ensure all urgent correspondence or inquiries are either dealt with or forwarded to MD
  • File all the documents concerning visitors’ personal data and the details of their visits in order to provide the necessary information when required.
  • Prepare agendas, briefings, and preparation materials for meetings, appointments, and events; work closely with other leadership team members to gather agenda items, briefing notes, and other materials, as needed. Distribute meeting materials in advance of meetings.
  • Prepare and print materials and presentations; coordinate with external event organizers with logistics and communicate needs on behalf of MD and Leadership Team.
  • Collects, Compiles and Organizes Presentation and Meeting Materials for the MD and Kenya Lead.
  • Monitor tasks delegated by the MD and Kenya Lead to ensure that completed work is achieved to agreed deadlines.
  • Building and managing key relationships with internal and external stakeholders
  • Manage multiple projects and tasks simultaneously.
  • Work closely with support and professional functional heads.
  • Place an order for stationery goods through corporate supplier, make sure goods are delivered in time.
  • Key Requirements

  • Bachelor’s Degree in Business Management, Administration or related field
  • 3-4 years of experience supporting Senior Executives preferred
  • Superior organizational skills and meticulous attention to detail.
  • International experience is an added advantage
  • Experience and comfort working with multiple platforms of communication technology. i.e.Tele-conferencing , Video-conferencing , Teams
  • Willingness to maintain flexibility in job function in an ever-changing environment.
  • Excellent written, verbal, presentation and interpersonal communication skills to interface with all levels of management as well as external stakeholders.
  • A “can-do” attitude and a willingness to go the extra mile to get the job done.
  • Excellent analytical and strategic skills.
  • Ability to work under pressure to tight deadlines and co-ordinate the input of others in these circumstances.
  • Highly adaptable with the ability to manage change.
  • Ability to work effectively with a range of partners and stakeholders.
  • The ability to work in a discreet manner, maintaining confidentiality.
  • Proficiency in Sharepoint or online collaboration tools,
  • Ability to understand business processes.
  • Internal drive to learn and adapt.
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Emploi Recruitment
Emploi Recruitment

Nairobi, Kenya

51 - 299 people

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